Core Services
Finance
- Maintain Chart of Accounts
- Manage Accounts Payable and Receivable
- Make Payments and Record Deposits
- Reconcile Bank Statements
- Maintain Balance Sheet & Line Item Schedules
- Record Credit Card Charges and Reconcile Statements
- Reconcile Payment Processor Transactions
- Monitor Ongoing Transaction and Compare to Budget
- Allocate Income and Expense to Programs
- Maintain Operating Budget including Program and Grant Budgets
- Maintain Capital Budget
- Conduct ongoing Transaction Review and provide Budget Updates for Staff
- Provide Quarterly Reports for Board of Directors
- Provide Annual Financial Report for Funders and Others
- Prepare Materials and Provide Support for Annual Independent Audit and Tax Filing
Workforce Administration
- Process Payroll, including Tax Filings and Reports
- Complete New Hire Reporting
- Complete and Maintain Worker Documentation (W4, I9, W9, etc.)
- Coordinate Unemployment Insurance
- Coordinate Workers’ Compensation Insurance
- Coordinate Disability Insurance
- Complete New York State Wage Reporting
- Complete Earnings Reporting (issue W2, 1099)
- Support Hiring and Termination Processes, including COBRA coordination
- Provide Template Employee Handbook
- Support Compensation Review and Approval
- Facilitate Time Tracking (including hourly work and paid time off)
- Support Employee Benefits Administration
Compliance
- Manage Compliance Tasks through ArtsPool’s “Compliance Toolkit”
- Maintain Corporate Policies (Conflict of Interest, Records Retention, etc.)
- Maintain Employment Policies (Nondiscrimination, Anti-Harassment, etc.)
- Complete annual survey for DataArts (formerly the Cultural Data Project)
- Complete New York State Grants Gateway Pre-qualification and Maintenance
- Complete Better Business Bureau and Guidestar Profiles and Maintenance
- Provide Platform for Digital Records Retention (limited service during pilot)
Interested in membership?
How it works
Your administrative partner
One of the most important things to know about working with ArtsPool is that you’re now part of a team. Each member’s ArtsPool service team is made up of four roles: Financial Operations, Financial Maintenance, Workforce Administration, and Member Liaison. Our internal structure is specifically designed to remove hierarchy from our day-to-day work, allowing your organization’s work to be completed cooperatively, with each team member providing support to you. Learn more…
Smart technology
ArtsPool uses a variety of online systems that allow us to efficiently work with our cooperative’s busy nonprofit members, who may not always be in the same office, borough, city, state, or country as us (though hopefully you’re on the same planet). Our web-based technology and automated processes streamline your work and provide you with a robust picture of your finances, open tasks, and compliance status.
Always improving
As a member-led cooperative, we hold ourselves highly accountable to living and practicing the concept of change from which we began. From continuously gathering feedback from all stakeholders to conducting yearly retrospectives with our members, we’re always improving the ways we do our work.
Not quite ready to become a member?
We are currently piloting a new advisory service for NYC arts organizations and artists that are looking for ways to optimize their work.