Our Services

Finance

  • Maintain Chart of Accounts
  • Manage Accounts Payable and Receivable
  • Make Payments and Record Deposits
  • Reconcile Bank Statements
  • Maintain Balance Sheet & Line Item Schedules
  • Record Credit Card Charges and Reconcile Statements
  • Reconcile Payment Processor Transactions
  • Monitor Ongoing Transaction and Compare to Budget
  • Allocate Income and Expense to Programs
  • Maintain Operating Budget including Program and Grant Budgets
  • Maintain Capital Budget
  • Conduct ongoing Transaction Review and provide Budget Updates for Staff
  • Provide Quarterly Reports for Board of Directors
  • Provide Annual Financial Report for Funders and Others
  • Prepare Materials and Provide Support for Annual Independent Audit and Tax Filing

 

Workforce Administration

  • Process Payroll, including Tax Filings and Reports
  • Complete New Hire Reporting
  • Complete and Maintain Worker Documentation (W4, I9, W9, etc.)
  • Coordinate Unemployment Insurance
  • Coordinate Workers’ Compensation Insurance
  • Coordinate Disability Insurance
  • Complete New York State Wage Reporting
  • Complete Earnings Reporting (issue W2, 1099)
  • Support Hiring and Termination Processes, including COBRA coordination
  • Provide Template Employee Handbook
  • Support Compensation Review and Approval
  • Facilitate Time Tracking (including hourly work and paid time off)
  • Support Employee Benefits Administration

Compliance

  • Manage Compliance Tasks through ArtsPool’s “Compliance Toolkit”
  • Complete New York State Charities Bureau Filing
  • Maintain Corporate Policies (Conflict of Interest, Records Retention, etc.)
  • Maintain Employment Policies (Nondiscrimination, Anti-Harassment, etc.)
  • Complete Cultural Data Project Annual Filing
  • Complete New York State Grants Gateway Pre-qualification and Maintenance
  • Complete Better Business Bureau and Guidestar Profiles and Maintenance
  • Provide Platform for Digital Records Retention (limited service during pilot)

How it works

ArtsPool-Managers

Your administrative concierge

You will no longer waste valuable time, money, and headspace trying to keep up with best practices, changing technologies, and regulatory requirements.

ArtsPool-LaborPool

Smart technology

ArtsPool’s web-based technology streamlines the work and provides you with a picture of your finances, active projects, task reminders, and compliance status, allowing you to take action on the fly, even when on the go.

ArtsPool-Governance

Always improving

A member-driven governance process allows ArtsPool to continually adapt to member needs.